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Join The Team

Office Manager

Years of Experince required: 3-5
Salary: -

Type: Full Time
Location: Beirut

Description:

Responsibilities:

Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands

Organize and schedule meetings and appointments

Partner with HR to maintain office policies as necessary

Organize office operations and procedures

Coordinate with IT department on all office equipment

Manage contract and price negotiations with office vendors, service providers and office lease

Manage executives' schedules, calendars and appointments

Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems

Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff

Perform review and analysis of special projects and keep the management properly informed

Determine current trends and provide a review to management to act on

Ensure top performance of office staff by providing them adequate coaching and guidance

Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publications

Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise

Participate actively in the planning and execution of company events

Responsible for developing standards and promoting activities that enhance operational procedures

Allocate available resources to enable successful task performance

Coordinate office staff activities to ensure maximum efficiency

Organize orientation and training of new staff members

Ensure security, integrity and confidentiality of data

Analyze and monitor internal processes


Requirements:

Proven office management, administrative or assistant experience

Knowledge of office management responsibilities, systems and procedures

Excellent time management skills and ability to multi-task and prioritise work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills

Proficient in MS Office

Knowledge of accounting, data and administrative management practices and procedures

Knowledge of human resources management practices and procedures

Knowledge of business and management principles

Computer skills and knowledge of office software packages